Setting up contribution, deduction, and hour assignments

Shortcut/mask: HRPYCA

The CDH Assignments window is used to enter employee contributions, deductions, and hours (CDH) assignments, such as direct deposit, tax sheltered annuities, bonds, and other miscellaneous items. These assignments can be sent to Payroll or saved only in Human Resources (HR,) based on your selection in the Approval field at the bottom of each tab.

The CDH Assignments window contains the following tabs:

Miscellaneous: Use this tab to enter CDHs
Direct Deposit: Use this tab to enter electronic fund transfer information
Tax Sheltered Annuities: Use this tab to enter pre-tax investments that qualify as tax sheltered
Bonds: Use this tab to enter deductions for U.S. Savings Bonds

Follow these steps to set up or change CDH records for an employee:

Select Add (+).

Note: If the entity you are working with does not have existing CDH records, the window opens in Add mode and you can skip this step.
To change an existing record, select the CDH record you want to work with in the Records section.

Tip: Select Search to locate an existing record.
Complete the following fields on the Miscellaneous tab:

Important:
- You must enter MISC or BMSC in the eighth Relate-To field on the Contribution Definition window in Payroll to use this tab in HR.
- The payroll definition cannot have RET in the first Relate-To field. You must also have an associated detail payroll definition that is active with a date range that encompasses the HR assignment date range or is open-ended.
- The lookup list is additionally filtered to show CDHs depending on the value in the CDH Type field.
- Action: Purpose for entering or modifying a record.
- CDH Type: Type of assignment you are working with. Select one of the following:
- CONT: Contribution
- DEDU: Deduction
- HOUR: Hour
- Begin/End Dates: Effective date range of the assignment.
- CDH: Contribution, deduction, and hour number for this assignment. Use the following numbers depending upon the CDH code you select:
- CONT: 1000: 1999
- DEDU: 2000: 2999
- HOUR: 3000: 3999
- Status: Status of this deduction. If you select DEDU in the CDH field, you must enter a status. You define status codes in the HR non-entity specific codes table (HRTBHR), code ID CONT/DEDUC_STAT.
- Fq: How often the deduction is made, such as "Always" or "First Check." If you select DEDU in the CDH field, you must complete this field. You define status codes in the HR non-entity specific codes table (HRTBHR), code ID FREQ/PY_TYPE.
- Box: This is the box number in the Pay Period Definition (PYUPPR) window, where the Fq field value for the frequency matching to occur is entered.
- Amount: Amount or percentage you want to use for the calculation.
- Axp: Code that identifies how the salary is paid, such as "bi-monthly" or "weekly." If you select DEDU in the CDH field, you must complete this field. Axp codes are static codes, meaning they are part of the installation and cannot be user-defined.
- Limit: Maximum amount of the contribution or deduction.
- Lxp: Limit expiration. If you enter an amount in the Limit field, select the basis you want to use for calculating the limit.
  
  Example: The deduction cannot exceed $10,000 within a calendar year.
- Addl Amount: Additional amount for the assignment, if applicable.
- Addl Begin/End Dates: Effective dates for the additional amount.
  
  Warning: You must manually stop additional assignment deductions or calculations. HR does not automatically stop additional amounts when they reach a certain amount or date.
- Vendor: Vendor associated with the entry, such as an insurance company. You set up vendor codes in the HRTBVE table.

Tracking #: Number you want to use for tracking purposes, such as a case, file, or contract number. The number you enter in this field is joined with the Vendor field and sent to Payroll.
Special Codes: User-defined codes you want to use to note additional information or use in calculation codes.
XTD Year: Accumulator year used for displaying XTD values.
CTD: Calendar-to-date value for the CDH based on the XTD year. These values are system-derived from accumulators.
FTD: Fiscal-to-date value for the CDH based on the XTD year. HR completes this field for you.
PTD: Period-to-date value for the CDH based on the XTD year.
Notes: Additional information you want to include about this CDH.
Approval: Whether you want to update the CDH information in Payroll with the information on this tab. Your selections are:
APPR: Request approval before sending updates to Payroll
SEND: Send updates to Payroll
WAIT: Save updates in HR only
User ID: User ID of the last person to update the record.
Updated: Date and time of the last update.

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Complete the following fields on the Direct Deposit tab to enter direct deposit information.

Note: You must enter EFT in the eighth Relate-To field on the Contribution Definition window in Payroll to use this tab in HR. You must also have an associated detail Payroll definition that is active with a date range that encompasses the HR assignment date range or is open-ended.
- Action: Purpose for entering or modifying the record. Validates to the HR Non-entity Specific Codes (HRTBHR) window with a code of ID ACTION_CODE.
- Begin/End Dates: Effective date range of the assignment.
- CDH: CDH number for this assignment. Use the following numbers depending upon the CDH you are working with:
- CONT: 1000: 1999
- DEDU: 2000: 2999
- HOUR: 3000: 3999
- Status: Status of this deduction. If you select DEDU in the CDH field, you must enter a status. You define status codes in the HR Non-entity Specific Codes (HRTBHR) window with a code ID of CONT/DEDUC_STAT.
- Fq: How often the deduction is made, such as "Always" or "First Check." If you select DEDU in the CDH field, you must complete this field. You define status codes in the HR Non-entity Specific Codes (HRTBHR) window with a code ID of FREQ/PY_TYPE.
- Box: This is the box number in the Pay Period Definition (PYUPPR) window, where the Fq field value for the frequency matching to occur is entered.
- Amount: Amount or percentage you want to use for the calculation.
- Axp: Code that identifies how the salary is paid, such as "bi-monthly" or "weekly." If you select DEDU in the CDH field, you must complete this field. Axp codes are static codes, meaning they are part of the installation and cannot be user-defined.
- Limit: Maximum amount of the contribution or deduction.
- Lxp: Limit expiration. If you enter an amount in the Limit field, select the basis you want to use for calculating the limit.
  
  Example: The deduction cannot exceed $10,000 within a calendar year.
- Test EFT: Whether this assignment should complete the pre-note process in payroll. If you select this field, HR sets the Status field to "Active" on this window and sets the Status field to Inactive in Payroll. After you run the payroll procedures, the status of the assignment in Payroll changes to Active.
- Bank ID: Code you use to identify the bank where the deposit is made. This may be the routing transit number (RTN.)
- Account #: Bank account number where the direct deposit is made.
- Checking/Saving: Whether the direct deposit goes into the employee’s checking or savings account.
- Special Codes: User-defined codes you want to use to note additional information or use in calculation codes.
- XTD Year: Accumulator year used for displaying XTD values.
- CTD: Calendar-to-date value for the CDH based on the XTD year. HR completes this field for you.
- FTD: Fiscal-to-date value for the CDH based on the XTD year. HR completes this field for you.
- PTD: Period-to-date value for the CDH based on the XTD year.
- Notes: Additional information you want to include about this CDH.
- Approval: Whether you want to update the CDH information in Payroll with the information on this tab. Your selections are:
- APPR: Request approval before sending updates to Payroll
- SEND: Send updates to Payroll
- WAIT: Save updates in HR only
- User ID: User ID of the last person to update the record.
- Updated: Date and time of the last update.
  
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Complete the following fields on the Tax Sheltered Annuities Assignment tab to enter deductions for savings plans that qualify as tax sheltered under the Internal Revenue Service (IRS) regulations.

Note: You must enter TSA in the eighth Relate-To field on the Contribution Definition window in Payroll to use this tab in HR. You must also have an associated detail payroll definition that is active with a date range that encompasses the HR assignment date range or is open-ended.
- Action: Purpose for entering or modifying the record. Validates to the HR Non-entity Specific Codes (HRTBHR) window with a code ID of ACTION_CODE.
- Begin/End Dates: Effective date range of the assignment.
- CDH: CDH number for this assignment. Use the following numbers depending upon the CDH you are working with:
- CONT: 1000: 1999
- DEDU: 2000: 2999
- HOUR: 3000: 3999
- Status: Status of this deduction. If you select DEDU in the CDH field, you must enter a status. You define status codes in the HR Non-entity Specific Codes (HRTBHR) window with a code ID of CONT/DEDUC_STAT.
- Fq: How often the deduction is made, such as "Always" or "First Check." If you select DEDU in the CDH field, you must complete this field. You define status codes in the HR Non-entity Specific Codes (HRTBHR) window with a code ID of FREQ/PY_TYPE.
- Box: This is the box number in the Pay Period Definition (PYUPPR) window, where the Fq field value for the frequency matching to occur is entered.
- Amount: Amount or percentage you want to use for the calculation.
- Approval: Whether you want to update the CDH information in Payroll with the information on this tab. Your options are:
- APPR: Request approval before sending updates to Payroll
- SEND: Send updates to Payroll
- WAIT: Save updates in HR only
- User ID: User ID of the last person to update the record.
- Updated: Date and time of the last update.
Complete the following fields on the Primary Info subtab:
- Amount: Amount or percentage you want to use for the calculation.
- Axp: Code that identifies how the salary is paid, such as "bi-monthly" or "weekly." If you select DEDU in the CDH field, you must complete this field. Axp codes are static codes, meaning they are part of the installation and cannot be user-defined.
- Limit: Maximum amount of the contribution or deduction.
- Lxp: Limit expiration. If you enter an amount in the Limit field, select the basis you want to use for calculating the limit.
  
  Note: The deduction cannot exceed $10,000 within a calendar year.
- Addl Amount: Additional amount for the assignment, if applicable.
- Addl Begin/End Dates: Effective dates for the additional amount.
- Vendor: Vendor associated with the entry, such as an investment company. You set up vendor codes in the HRTBVE table.
- Employee Hire Date: HR copies this date from the employee master record.
- Max Exclusion Form Received: Whether your Human Resources department received a Maximum Exclusion form.
- Special Codes: User-defined codes you want to use to note additional information or use in calculation codes.
- XTD Year: Accumulator year used for displaying XTD values.
- CTD: Calendar-to-date value for the CDH based on the XTD year.
- FTD: Fiscal-to-date value for the CDH based on the XTD year.
- PTD: Period-to-date value for the CDH based on the XTD year.
- Notes: Additional information you want to include about this CDH.
Complete the following fields on the Supplemental Info subtab:
- Expected Retirement Age: Estimated retirement age of the employee.
- Annual Income: Code that represents the estimated annual household income. You set these codes up in the HR Non-entity Specific Codes (HRTBHR) window with a code ID of ANNUAL_INCOME.
- Net Worth: Code that represents the employee’s estimated net worth. You set these codes up in the HR Non-entity Specific Codes (HRTBHR) window with a code ID of NET_WORTH.
- When will Retirement Account be used: Code that indicates when the employee will begin using money from this retirement account. You set these codes up in the HR Non-entity Specific Codes (HRTBHR) window with a code ID of RETIRE_ACT.
- Estimated Investment Percentage: Code that indicates the estimated amount of retirement income to come from this fund. You set up these codes in the HR Non-entity Specific Codes (HRTBHR) window with a code ID of INVEST_CAT.
- Investor Category: Code that indicates how the employee, as an investor, would be classified. You set up these codes in the HR Non-entity Specific Codes (HRTBHR) window with a code ID of INVEST_CAT.
- Other Investments: Additional investments you want to note.
  
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Complete the following fields on the Bonds tab for U.S. Savings Bond deduction assignments.

Note: You must enter BOND in the eighth Relate-To field on the Contribution Definition window in Payroll to use this tab in HR. You must also have an associated detail payroll definition that is active with a date range that encompasses the HR assignment date range or is open-ended.
- Action: Purpose for entering or modifying the record. You define status codes in the HR Non-entity Specific Codes (HRTBHR) window with a code ID of ACTION_CODE.
- Begin/End Dates: Effective date range of the assignment.
- CDH: CDH number for this assignment.
- Status: Status of this assignment. You define status codes in the HR Non-entity Specific Codes (HRTBHR) window with a code ID of CONT/DEDUC_STAT.
- Fq: How often the deduction is made, such as "Always" or "First Check." You define status codes in the HR Non-entity Specific Codes (HRTBHR) window with a code ID of FREQ/PY_TYPE.
- Box: This is the box number in the Pay Period Definition (PYUPPR) window, where the Fq field value for the frequency matching to occur is entered.
- Approval: Whether you want to update the CDH information in Payroll with the information on this tab. Your selections are:
- APPR: Request approval before sending updates to Payroll
- SEND: Send updates to Payroll
- WAIT: Save updates in HR only
- User ID: User ID of the last person to update the record.
- Updated: Date and time of the last update.
Complete the following fields on the Primary Info subtab:
- Cost: Increment value or face value of the bond. You set up cost codes in system codes.
- Amount: Amount or percentage to be used for payroll calculations. If the value entered is a percentage, you may need to enter P in the first Special Code field, based on your Payroll setup.
- Axp: Code that identifies how the salary is paid, such as "bi-monthly" or "weekly." AXP codes are static codes, meaning they are part of the installation and cannot be user-defined.
- Vendor: Vendor associated with the entry, such as a bank. You set up vendor codes in the HRTBVE table.
- Special Codes: User-defined codes you want to use to note additional information or use in calculation codes.
- XTD Year: Accumulator year used for displaying XTD values.
- CTD: Calendar-to-date value for the CDH based on the XTD year. HR completes this field for you.
- FTD: Fiscal-to-date value for the CDH based on the XTD year. HR completes this field for you.
- PTD: Period-to-date value for the CDH based on the XTD year.
- Notes: Additional information you want to include about this CDH.
Complete the following fields on the Supplemental Info subtab.
- Owner: Owner's name. This name might be different from the employee name. If you leave this field blank, HR adds the employee's name.
- SSN: Social Security number (SSN) of the owner. If you leave this field blank, HR adds the employee's Social Security number.
- Co-Owner: Additional owner of the bond, if any.
- SSN: Social Security number of the co-owner.
- Beneficiary: Name of the beneficiary.
- SSN: Social Security number of the beneficiary.
- Designee: Name of the person the bond is sent to if the bond is to be sent to someone other than the employee.
- Designee’s Address: Address of the designee, if applicable.
- City, State, Zip: City, state, and zip code of the designee’s address.
  
  Note: You must enter a dash (-) regardless of whether you enter a zip code extension.
  
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Select Save Changes when your entries are complete.