Setting coverage year dates

Shortcut/mask: HREMCY

Use the Set Coverage Year Date (HREMCY) tool to adjust the coverage year to begin on the first day in which hours are entered and assigned to an event within the coverage year. This tool is used with year tracking type 3, as specified in associated code 1 of the HRFM/FMLAGEN common code. Coverage years are created based on initial request date (typically, the expected first day of leave). When hours are entered for an event, the coverage year begins on the first day on which leave hours are actually taken.

If multiple events are created in the same coverage year, the coverage year date is set to the earliest day with assigned hours for any of the events. If an earlier coverage year overlaps with a later coverage year, the earlier year is shifted to avoid overlap with later year. When no method can be determined to avoid overlapping coverage years, the tool fails.

Note: Prior to assigning coverage years, HREMCY will modify event numbers as necessary to ensure they are unique per employee. If two events had the same event number in the same year, the system assigns hours to the first event found and notes the ambiguity in the detail report.

Complete these steps to view set coverage year dates: 

  1. Open the window by clicking the Set Coverage Year Date link, or type HREMCY in the search field and press Enter.

  2. Complete the following fields:

    • Current employee ID or enter ALL: Enter an employee ID, a coma separated list of IDs, or ALL to designate the entity or group for which you are designating coverage year dates.
    • Trial Mode: Run this tool in trial mode to test results without altering data to find any conflicts that require manual corrections.

  3. Select Submit.

    Result: When the tool completes without errors, you have successfully set the coverage year date for the selected entity or group.

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