Creating contract assignments

Shortcut/mask: HRUTCU

The Contract Assignment window is a multipurpose tool that you use to perform support for the mass-creation of contract assignments.

Complete the following steps to create a contract assignment:

  1. Open the window by typing HRUTCU in the Search field and pressing Enter.
  2. Select Add.
  3. Complete the following fields in the "Options" section:
  • Option: Select the run option from the drop-down list.
  • Test: Select this check box if you want to run this utility in test mode.
  • Begin Date: Select the date on which this contract became active.
  • End Date: Select the date on which this contract ended.
  • Assignment Date: Select the date on which this contract was assigned.
  1. Complete the following fields in the "Selection Criteria" section:
  • Entity: Enter entity ID associated with this contract.
  • Fiscal Year: Enter the fiscal year for the assignment. By default, the fiscal year this contract was is displayed.
  • Record Type: Displays the record type of the contract assignment.
  • Reason Code: Displays the input applicable reason code.
  • Assignment Status: Displays the valid contract status.
  • Calendar: Enter the calendar to be used for this contract.
  • Pay Class: Enter the pay class associated with this contract.
  • Bargaining Unit: Enter the bargaining unit associated with this contract.
  • Department: Enter the department to be used in the selection criteria.
  • Division: Enter the division to be used in the selection criteria.
  • Employee ID: Enter the employee ID used in the selection criteria.
  • Contract ID: Enter the ID associated with this contract.
  • HR Select Sequence # - Enter the sequence number to determine the cluster type. Summary windows are sorted together by this number.  Browse numbers are always '1' for NAME and '0' for Key Clusters (Key Clusters are shown alphabetically). 
  • Custom SQL: Enter custom SQL as necessary.
  1. Complete the following fields in the "New Information" section:
  • Actual Hours: Enter the actual hours associated with this contract.
  • Salary Index: Enter the salary index associated with this contract.
  • Actual Days: Enter the actual days associated with this contract.
  • PCN: Enter the PCN associated with this contract.
  • Position: Enter the position number. The position number indicates what the employee is doing and where they work. It may be system-derived based on the PCN.
  • PCN FTE: Enter the PCN or the Position FTE value.

Note: By default, the actual amounts (daily, period, annual) are prorated by the PCN FTE.  When a position is assigned on EMPPAY and the PCN FTE is entered as less than 1, the salary table amount is prorated by the PCN FTE giving the employee an amount lower than desired. This has forced the clients to either assign a PCN FTE of 1 or override the salary. The PCN FTE is divided by the total FTE to calculate the total effort. The system checks to ensure the FTE does not violate the FTE entered in the system. If the PCN FTE field is blank, the FTE is derived based on the actual hours value divided by the default hours value. It may be overridden.

  • Calendar: Enter the employee’s primary calendar. Each employee is associated with a calendar. If multiple positions are assigned to an employee, the employee may have different calendars. Calendars are defined in the Payroll Calendar Definitions (PYUPCA) window and are defined in the EMPM.CLDCD format.
  • Ratio Factor: You use the ratio percentage factors on EMPPAY where a base salary may be increased appropriately by indicating a ratio factor. Use of ratio factors could reduce the number of required SLRYTBLE entries. By default, ratio factors display by position by using the job code on PCNTBLE/PCNTBLE2.
  • Ratio Amount: Displays a ratio amount if the ratio factor is one through four. If the ratio factor is 5, enter a ratio amount.
  • Pay Class: Use the pay class to patch hours and benefits and distribution. You define the pay class in the Payroll Pay Class Definitions (PYUPPY) window.
  • Run By: Displays the user ID of the person who ran the utility.
  • Run Index: Browse to select an index.
  • Run Date: Displays the date that the utility was run.
  1. Select Save Changes.

Result: You have added a contract assignment for use withing the Finance system.

 

Related Information: