Distributing Human Resources accounts

Shortcut/mask: HRUTDU

Use the Distribution utility to globally change the key and object distribution information on the Distribution window. The utility was designed to run at the beginning of a fiscal year after the Payment utility has been run to roll pay assignments forward. If any keys and/or objects for a group of employees have changed, then this window can be used to globally perform the change.

Complete the following steps to process key or object distribution information within the system:

  1. Open the window by typing HRUTDU in the Search field and pressing Enter.
  2. Complete the following fields in the Current Ledger Codes section:
  • GL Ledger: Select the current ledger.
  • GL Key: Select the Browse button or press Ctrl+L to select a GL key.
  • GL Object: Select the Browse button or press Ctrl+L to select a GL object.
  • JL Ledger: Select the JL ledger.
  • JL Key: Select the Browse button or press Ctrl+L to select a JL key.
  • JL Object: Select the Browse button or press Ctrl+L to select a JL object.
  1. Complete the following fields in the New Ledger Codes section:
  • GL Ledger: Select the new ledger.
  • GL Key: Select the Browse button or press Ctrl+L to select a GL key.
  • GL Object: Select the Browse button or press Ctrl+L to select a GL object.
  • JL Ledger: Select the JL ledger.
  • JL Key: Select the Browse button or press Ctrl+L to select a JL key.
  • JL Object: Select the Browse button or press Ctrl+L to select a JL object.
  1. Complete the following fields in the "Selection Criteria" section:
  • Entity: Enter an entity ID.
  • Action: Enter the action or purpose for entering or modifying a record. The entry validates to Entity codes (HRTBHR) window.
  • Code ID: Enter the code ID in the ACTION_CD format.
  • Record Type: Enter the record type.
  • Fiscal Year: Enter the fiscal year.
  • Pay Class: Enter the pay class.
  • Calendar: Enter the calendar name.
  • Salary Index: Enter the salary index.
  • PCN: Enter the position control number.
  • Position: Enter the position.
  • Reason: Enter a reason code.
  • Assignment Status: Enter the assignment status.
  • Bargaining Unit: Enter the bargaining unit.
  • Department: Enter the department name.
  • Division: Enter the division.
  • Effective Dates: Select the pay begin or end dates.
  • As of Date: Select the pay dates as of date.
  • Calc Effective Dates: Select the calc begin or end dates.
  • As of Date: Select the calc dates as of date.
  • PCN Effective Dates: Select the PCN begin or end dates.
  • As of Date: Enter the PCN as of date.
  • Contract Effective Dates: Enter the begin or end date of the contract.
  • As of Date: Enter the As Of date for the contract.
  • Custom SQL: Enter the SQL statement.
  • Notes: Enter a detailed description.
  • Run By: Displays the name of the person who is running the utility.
  • Run Date: Displays the date on which the utility was run.
  1. Select Submit to change the Key or Object information.

Result: This utility has globally updated the system with any key and/or object changes made on the Earn Distribution window.

Related Information: