Requesting an HR personnel supplemental pay action

Shortcut/Mask: HRPASP

Use the HR Personnel Actions Supplemental Pay (HRPASP) window to modify or delete existing supplemental payments. You can also request approval for new supplemental payments. The data is pulled from the CDH Assignments (HRPYCA) window's Miscellaneous tab for CDHs that are flagged as Personnel Action (PAF) related. The CDH definition includes the PAF code in the Relate to Code 4 field and the MISC code in the Relate to Code 6 field.

Complete the following steps to add a supplemental pay record:

  1. Open the Personnel Actions Supplemental Pay window by typing HRPASP in the Search field and pressing Enter.
  2. The window opens in Search mode so you can use any of the fields described below as selection criteria and select Apply Search to generate a list of actions waiting for approval.

  3. Complete the following fields:

  4. Request ID: Display-only field indicating the request identification number. The seed value is common between all PAF forms and is automatically generated from the bsi_seeds data table. If the seed value does not exist, it is created the first time a request is made on any PAF window.
  5. Status Code: Display-only field indicating the status of the request. The application automatically tracks the status codes as the request is processed. The initial status is RQ. When the request is submitted, the status changes to IP.
  6. Valid status codes are:
  7. RQ (requested)
  8. IP (in progress)
  9. CL (closed)
  10. CA (canceled)
  11. RJ (rejected)
  12. Employee ID: Type the ID of the employee or select the Lookup icon () to perform a search.
  13. Reason Code: Select from the user-defined code indicating the reason for this separation. You define reason codes on the HR Non-Entity Specific Codes (HRTBHR) window with code ID of PAF_SP_REASON_CD.
  14. Effective Date: Type the date this change occurs or select the calendar to choose it. You can set a default for this field, such as today, next Sunday, or next pay period begin, using the HRPA/SRDATES common code. Refer to the Common Codes guide, posted on the Support Portal, for more information.
  15. Comments: Type a description of this request.

  16. The Current section of the CDH panel is read-only and shows the current employee information as on the date of the request. Review the following fields in the Current section:

    • Current CDH: This field displays the employee PCN title for this assignment. This field is blank in Add mode.
    • Current Expressed As: Shows how the current payment amount is expressed. For example, Per Period, Annual, Bi-Weekly, Weekly, Monthly or Semi-Monthly. This field is blank in Add mode.
    • Current Percent: Shows the current payment amount as a percentage of the salary. This field is blank in Add mode.
    • Current Amount: Shows the dollar amount of this supplemental payment. This field is blank in Add mode.

  17. Use the Proposed section of the CDH panel to request changes to the employee information by adding, deleting and changing record information. Complete the following fields in the Proposed section:

    • Proposed CDH: Use this field to update the CDH number of the employee.
    • Proposed Expressed As: Use this field to update how the payment amount is expressed. For example, Per Period, Annual, Bi-Weekly, Weekly, Monthly or Semi-Monthly.
    • Proposed Percent: Type the proposed supplemental payment as a percentage of the salary.
    • Proposed Amount: Type the proposed supplemental payment as a dollar amount.

  18. Select Submit.

    Result: You have added a supplemental pay record and submitted a request for approval. When the supplemental pay request is approved, the employee information is updated on the CDH Assignments (HRPYCA) window.

Related Information: