Requesting an employee separation action

Shortcut/Mask: HRPASR

Use the HR Personnel Actions Separation (HRPASR) window to complete an employee separation.

Complete the following steps to perform an employee separation action:

  1. Open the Personnel Actions Separation window by typing HRPASR in the Search field and pressing Enter.

  2. The window opens in Search mode, so you can use any of the fields described below as selection criteria and select Apply Search to generate a list of actions waiting for completion.

  3. Request ID: Display-only field indicating the request identification number. The seed value is common between all PAF forms and is automatically generated from the bsi_seeds data table. If the seed value does not exist, it is created the first time a request is made on any PAF window.
  4. Status Code: Display-only field indicating the status of the request. The application automatically tracks the status codes as the request is processed. The initial status is RQ. When the request is submitted, the status changes to IP. When completed in Workflow, the status changes to CL. If the request is rejected through Workflow the status is RJ. Valid status codes are:
  5. RQ (requested)
  6. IP (in progress)
  7. CL (closed)
  8. CA (canceled)
  9. RJ (rejected)
  10. Employee ID: Type the ID of the employee or select the lookup () to perform a search.
  11. Reason Code: Select the user-defined code indicating the reason for this separation. You define reason codes on the HR Non-Entity Specific Codes (HRTBHR) window with code ID of PAF_SR_REASON_CD.
  12. Effective Date: Type the date this change occurs or select the calendar to choose it. You can set a default for this field, such as today, next Sunday, or next pay period begin, using the HRPA/SRDATES common code. Refer to the Common Codes guide, posted on the Support Portal, for more information.
  13. Comments: Type a description of this request in this field.
  14. Separation Code: Select the primary separation code for this employee separation.
  15. Separation Code 2: Select the secondary separation code for this employee separation.

  16. Select the employee separation action you want to complete.

  17. Select Submit.

    Result: You have defined the employee separation and submitted the separation request for approval. When the separation request is approved, the Termination tab on the Employee Master (HREMEN) window is updated which includes running the Termination utility. All the employee assignments are end-dated based upon the effective date of the approved PAF request.

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