Requesting an employee status change

Shortcut/Mask: HRPAST

Use the HR Personnel Actions Status Change (HRPAST) window to request a status change for an employee by updating the employee type, Position Control Number (PCN), and total Full-Time Equivalent (FTE). When you change the Type and the PCN FTE fields, the total FTE is calculated with a sum of the PCN FTE values. You can update multiple pay assignments with the same request. When you submit your changes, the request is sent to the Status Change Approval (HRPAAPST) window for approval.

Complete the following steps to create a new status change request:

  1. Open the window by typing HRPAST in the Search field and pressing Enter.
  2. Select + in the ribbon bar.

  3. Complete the following fields:

    • Request ID: In Add mode, this is a read-only field. It defaults to NEW (new seed value).
    • Status Code: Code indicating the status of the request. This field is read-only. The system automatically tracks the status as the request is processed. Valid codes are:
    • RQ (request) The initial status in Add mode.
    • IP (in progress)
    • CL (closed)
    • CA (canceled)
    • RJ (rejected)
    • Employee ID: ID of the employee associated with this change request. You can select (lookup) to search for an employee.
    • Reason: User-defined reason code for this change. Reason codes are defined in the HR Non-Entity Specific Codes (HRTBHR) window with code PAF_ST_REASON_CD.
    • Effective Date: Date change is to begin. The effective date defaults to the date the request was submitted.
    • Comments: Comments about this request.
    • Division: Employee division code from the Employee Master (HREMEN) window.
    • Hire: Employee hire date.
    • Bargaining Unit: Employee bargaining unit code from the Employee Master (HREMEN) window.
    • Primary Dept: Employee department code from the Employee Master (HREMEN) window.

  4. Select Save Changes after completing the fields in the top panel to populate the detail panels below.

  5. The Current section is read-only and shows the current information on the date of the request. It shows the status of the employee. Review the following fields:

    • Record Type: Employee type that is used to group or categorize this employee, such as classified, certified, full-time, or part-time.
    • Total FTE: Total FTE from the Employee Master (HREMEN) window.
    • PCN: Employee PCN title for this assignment.
    • Current PCN FTE: Current employee pay assignment FTE.

  6. Review or update the following fields in the Proposed section:

    • Record Type: Proposed employee type code.
    • Total FTE: Total FTE, which is the sum of the PCN FTE values.
    • Position: Proposed employee position title for this assignment.
    • Proposed PCN FTE: Proposed employee pay assignment FTE.

  7. Select Submit.

    Result: You have created an employee status change request record and submitted it for approval. When the request is approved, the Employee Master (HREMEN) window is updated. The Employee Quick Pay Assignments (HRPYQP) window is also updated if proposed PCN FTE is changed.

Related Information: