Processing an employee status change request

Shortcut/Mask: HRPAAPST

Use the HR Personnel Actions Status Change Approval (HRPAAPST) window to process an employee status change request submitted from the Status Change (HRPAST) window. This window is read-only. You can review the fields and approve or reject the request.

Complete the following steps to process an employee status change request:

  1. Open the window by typing HRPAAPST in the Search field and pressing Enter.

  2. The window opens in Search mode. Complete the selection criteria fields and select Apply Search to generate a list of actions waiting for approval.

  3. Review the following fields:

    • Request ID: ID assigned to the request when it was submitted from HRPAST.
    • Status Code: Code indicating the status of the request. This field is read-only. The system automatically tracks the status as the request is processed. Valid codes are:
    • RQ (request)
    • IP (in progress)
    • CL (closed)
    • CA (canceled)
    • RJ (rejected)
    • Employee ID: ID of the employee this change was requested for.
    • Reason: Select the user-defined reason code from the drop-down list. Reason codes are defined in the HR Non-Entity Specific Codes (HRTBHR) window with code PAF_REASON_ST_CD.
    • Effective Date: Date this change will begin if the request is approved.

    • Comments: Comments associated with this request.

  4. View the following fields in the Employee Information section:

    • Division: Employee division code from the Employee Master (HREMEN) window.
    • Hire Date: Employee hire date.
    • Bargaining Unit: Employee bargaining unit code from the Employee Master (HREMEN) window.

    • Department: Employee department code from the employee master record.

  5. The Current section is always read-only and shows the current information on the date of the request. It shows the current status of the employee. Review the following fields:

    • Type: The current employee type code.
    • Total FTE: Total full-time equivalent (FTE) which is the sum of the position control number (PCN) FTE values.
    • Record Type: The current record type.
    • PCN: The employee PCN title for this assignment.
    • Current PCN FTE: The current employee pay assignment FTE.

  6. Review the following fields in the Proposed section:

    • Type: Current employee type code.
    • Total FTE: The total FTE which is the summation of all the proposed PCN FTE values.
    • Position: Employee position title for this assignment.
    • Proposed PCN FTE: Proposed employee pay assignment FTE.

  7. Select Approve or Reject.

    Results: You have processed an employee status change request.

    • If you approved the request, the employee status is Employee Master (HREMEN) window is updated.
    • If you rejected the request, the employee who submitted the request is notified and the status change action is not performed.

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