Using the Additional Pay utility

Shortcut/mask: HRUTTU

Use this utility to update and insert pay-related additional contribution information based on the provided selection criteria.

Note: This window is divided into the following four sections:

Open
Pay Related Contributions Selection Criteria
HR Pay Assignment Selection Criteria
New Information

Follow these steps to set up or change additional pay utility information.

Open the window by typing HRUTTU in the Search field and pressing Enter.
Select Add (+).
Complete the following fields in the Options section:

Option: Select the run option you want to use. Valid values are:
Update records with current Additional Pay tab information.
Close and insert new records
Close existing records
Test: Select this option if you want to process the utility.

Complete the following fields in the Pay Related Contributions Selection Criteria (HRPYPC) section:

Entity: Enter the security clearance code.
ID: Enter the employee ID from the pay-related contributions record.
CDH: Enter the contributions, deductions, and hours from the pay-related contributions record.
Add to PCN/ID: Enter the code to be calculated on the HR Pay Assignments window into the total salary.
Approval: Indicate whether the record is ready to send or has been sent to payroll. If the record is to be sent to payroll it must indicate “SEND.”
Effective Dates: Select the begin and end dates of the pay-related contributions record.
As Of Date: Select the begin date of the pay-related contributions record.
Fiscal Year: Select the fiscal year of the pay-related contribution assignment.
Amount/Percent: Enter the amount or percentage from the pay-related contribution record.
Amount: Enter the amount of the pay-related contribution.
Index: Enter the index from the associated primary pay-related contribution record. The salary index is key in calculating employee pay. It allows the system to determine the employee’s base and actual pay.
Status: Enter the status code whether the employee is active or inactive.
Frequency: Enter the frequency or the type of Payroll for which this assignment will be effective.
Box: Enter the box number or number of months for which this benefit will be effective. If this field is not being used, it should be left blank.
Special Code 2, 3, 4: Enter the special codes from the pay-related contributions record. Special codes are used for various purposes, are mostly client-defined, and are based on payroll setup. Special Code 4 may be system-derived, depending upon individual client setup.
Vendor: Enter the vendor name associated with the entry.
SQL: Enter your custom structured query language (SQL). This field provides a facility to enter a custom structured query language, if necessary.
Override: Indicate whether you want to override the salary.

Complete the following fields in the HR Pay Assignment Selection Criteria section:

Record Type: Enter the record type of the pay assignment. The record type acts as an alias for the pay line created in Payroll. All employees must have at least a PM (Primary Pay Line).
Pay Class: Enter the pay class of the pay assignment record. The pay class is used by Payroll to perform hours and benefit patching and distribution. Example: If an employee used eight hours of vacation time during a pay period, the Payroll application reduces the predetermined patched hours of regular time from 80 to 72.

Note: Patching is an automatic payment feature in which an employee is given a predefined number of hours for a period. When exception hours are taken, such as vacation or sick time, the number of hours to be patched as regular are reduced.

Reason: Enter the reason code for leaving the assignment.
Assignment Status: Enter the status of the assignment. This is used for Payroll processing purposes.
Action: Enter the action or purpose for entering or modifying a record.
PCN: Enter the position control number used for budget checking purpose.
Position: Enter the code value that defines what the employee who holds the position does. Typically, the position number is a concatenation of the background parts of the job code, location, and assignment number.
Calendar: Enter the code used in calculating the totals days used.
Calc Option: Enter the calculation option that you wish to use when computing the employee’s salary.
Effective Dates: Select the effective pay dates of the pay assignment record.
As Of Date: Select the beginning pay date of the pay assignment record.
PY Send Status: Enter the Payroll send status of the pay assignment record.
Calculation Dates: Select the effective date of the change (generally the same as the pay effective date).
As Of Date: Select the begin calculation date of the pay assignment record.
Special Function: Enter the special function code of the pay assignment record. The special function code is client-defined and can be used for any purpose.
Bargaining Units: Enter the bargaining units associated with the target record. A bargaining unit is a group of workers within a plant, firm, occupation, or industry that on the basis of commonality of interest or production process, is determined to be the appropriate unit for collective bargaining purposes.
Department: Enter a valid department code from the Human Resources master record.
Division: Enter the division of the pay assignment record. The division code is derived from PCN/Position Codes Definition Profile (HRTBPC) for the PCN/Position combination. However, the field may be overridden by entering another code.
Approval: Enter the approval code if the record is ready to send or has been sent to Payroll.
SQL: Enter your custom structured query language. This field provides a facility to enter a custom structured query language if necessary.

Complete the following fields in the New Information section:

Effective Dates: Select the new effective begin and end dates.
Action: Select the new action code to be inserted.
As Of Date: Select the new begin date to be inserted.
Fiscal Year: Enter the new fiscal year to be inserted.
Override: Indicate whether you want to override the data for the new record from the Additional Pay Code table instead of the additional pay-related contributions record.
Copy Notes: Indicate whether you want notes to be copied to the new record from the pay-related contributions record.

Select Save Changes.

Result: You have updated and inserted additional pay related contribution information and you can run the PYUTLL utility to view the results.

Related Information: