Tracking OSHA information

Shortcut/mask: HRWCOD

The Occupational Safety and Health Administration (OSHA) is responsible for preventing work-related injuries and illnesses. You can use this feature to track and report Worker's Compensation claims to OSHA.

Complete the following steps to set up or change an OSHA record.

  1. Open the window by typing HRWCOD in the Search field and pressing Enter.
  2. Select Add (+).
  3. Complete the following fields:
  • Employer’s Entity: Select the entity code that represents the organization associated with the case. This may be different than the employee's entity ID.
  • Case # - Enter a tracking number to identify this employee's case.
  • Entity: Select the employee's entity ID. This information is used for security purposes.
  • Action: Select the reason for entering or modifying the record.
  • ID: Enter the employee's ID from the employee master record.
  1. In the "Missed Days" section, complete the following information regarding the days the employee missed work:
  • Effective Dates: Enter the beginning and ending dates for the missed days.
  • Calendar: Select the calendar you want to use to calculate the number of missed days. Leave this field blank to calculate the number of missed days from the Effective Dates field.
  • Override Days/Hours: Select this field to override the calculated missed days total.
  • Total Days: If you enter a date range and select a calendar, the paid days from that calendar during the entered date range display. If you leave the Calendar field blank, the difference between the beginning and ending dates displays. You can override this field by selecting the Override Days/Hours field.
  • Total Hours: If you enter a date range and select a calendar, the paid hours from that calendar during the entered date range display. If you leave the Calendar field blank, zero displays. You can override this field by selecting the Override Days/Hours field.
  • Grand Total Days: Total number of days in all records with this case number.
  • Grand Total Hours: Total number of hours in all records with this case number.
  1. In the "Light Duty Days" section, enter the information regarding the time the employee is assigned to alternate duties:
  • Effective Dates: Enter the beginning and ending dates for light duty.
  • Calendar: Select the calendar you want to use to calculate the number of light duty days. Leave this field blank to calculate the number of light duty days from the Effective Dates field.
  • Override Days/Hours: Select this field to override the calculated light days total.
  • Total Days: If you enter a date range and select a calendar, the light duty days from that calendar during the entered date range display. If you leave the Calendar field blank, the difference between the beginning and ending dates displays. You can override this field by selecting the Override Days/Hours field.
  • Total Hours: If you enter a date range and select a calendar, the light duty days from that calendar during the entered date range display. If you leave the Calendar field blank, zero displays. You can override this field by selecting the Override Days/Hours field.
  • Grand Total Days: Enter the total number of days in all records with this case number.
  • Grand Total Hours: Enter the total number of days in all records with this case number.
  • Notes: Enter additional information you want to note about this case.
  1. Select Save Changes or press Enter.

Result: You have added OSHA information for tracking a Workers' Compensation claim.

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