aelPProcessing a new hire action request
Shortcut/Mask: HRPAAPNH
Use the HR Personnel Actions Approval New Hire (HRPAAPNH) window to process a new hire request submitted from the Personnel Actions New Hire (HRPANH) window. If you approve the request, a new employee record is created that includes position, salary, and supplemental payment assignment information. The standard business rules from the Employee Master (HREMEN) window are used for data validation when the record is created. You can only approve or reject the request on this window. All other fields are read-only.
Complete the following steps to process a new hire action request:
- Open the HR Personnel Actions Approval New Hire window by entering HCentralSquare Finance EnterpriseRPAAPNH in the Search field and pressing Enter.
- Complete the selection criteria fields to locate the open request waiting for processing.
- Select Apply Search to generate a list of actions waiting for approval that meet the criteria you entered.
- Select a new employee hiring action request from the list of results.
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Review the following fields in the Request section:
- Request ID: Application-generated request identification number. This value is automatically generated from the bsi_seeds data table and is common to all Personnel Action Form (PAF) windows. If a value does not exist, it is created the first time a request is made on any PAF window.
- Effective Date: Date this change is scheduled to take effect. You establish defaults for this field using the HRPA/NHDATES common code. Refer to the Common Codes guide posted on the Support Portal for more information.
- Status Code: Application-derived status of the request. The application automatically tracks status codes as the request is processed. Valid status codes include:
- RQ (requested, the default in Add mode)
- IP (in progress)
- CL (closed)
- CA (canceled)
- RJ (rejected)
- Reason: User-defined code indicating the reason for this action. You define reason codes on the HR Non-Entity Specific Codes (HRTBHR) window with the code ID of PAF_NH_REASON_CD.
- Comments: Notes about the request.
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Review the following fields on the New Hire tab:
- Entity: Entity code identifying the security clearance for the individual associated with this request.
- Employee First Name: First name of the employee.
- Middle Name: Middle name of the employee.
- Employee Last Name: Last name of the employee.
- Gender: Employee's gender.
- SSN: Employee's Social Security number.
- Type: Employee type code.
- Date of Birth: Employee's birth date.
- Calendar: Calendar for this employee.
- Pay Cycle: Pay cycle code for this employee.
- Address 1: First line of the employee's address.
- Address 2: Second of the employee's address.
- Zip: Employee's postal code.
- Zip Ext: Employee's postal code extension.
- City: Employee's city.
- State: Employee's state.
- Check Dist: Check distribution code for this employee.
- Department: Employee's department.
- Division: Employee's division.
- Bargaining Unit: Employee's bargaining unit code.
- Race: Employee's race.
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Select the Position/Salary tab and review the following fields:
- PCN: Position control number for this employee.
- Location: Work location for this employee.
- Assignment: Employee's assignment code.
- FTE: Full-time equivalency percentage for this employee. For example, 1 for a full-time employee working forty hours per week or .5 for an employee working 20 hours per week.
- Position: Employee's job title.
- Job Code: Code associated with the job this potential employee may fill.
- Assignment Status: User-defined status code for this assignment.
- Schedule/Range/Step: Current salary information for the pay assignment selected for this personnel action request. The salary information appears in one of two formats defined for the salary schedule code (amount or percent).
- Amount: Salary amount for this employee. When the Amount field was originally completed in the Position/Salary tab, a pay assignment didn't exist, so the HRPA/SLO(EntityId) (for example, HRPA/SLOVROOT) was used to control the override flag:
- If the currently selected reason code is in Associated Description 1 of the HRPA/SLOVEntityId code, PAF considers the Override flag set to TRUE and any value typed in the Amount field is accepted.
- If the currently selected reason code is not in the Associated Description 1 field, then only values within the minimum and maximum range are valid. In this case, any values outside the range are adjusted to stay within the minimum and maximum amounts.
- Ratio Factor: Employee salary multiplier used to obtain the accurate value. This field appears when the record from in hr_payalt is not PAYALT. The ratio amount (Ratio_amt) is enabled when ratio factor (ratio_fact) is set to 5.
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Select the Supplemental Pay tab and review the following fields:
- CDH: Contribution, deduction, and hour number for this assignment.
- Type: Supplemental pay type code. The options are:
- $ (dollars)
- % (percent)
- Expressed As: How the supplemental payment amount is expressed.
- Amount: Supplemental payment amount.
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Select Approve or Reject.
- If you approve the request, a record is created for the new employee on the Employee Master (HREMEN) window.
- If you reject the request, no changes are made.
Related Information: