Processing a supplemental pay HR Personnel action request

Shortcut/Mask: HRPAAPSP

Use the HR Personnel Actions Approval Supplemental Pay (HRPAAPSP) window to approve or reject a supplemental payment action request submitted from the HRPASP window. The employee data displayed on this window is pulled from the CDH Assignments (HRPYCA) window's Miscellaneous tab for CDHs that are flagged as Personnel Action (PAF) related. The CDH definition includes the PAF code in the Relate to Code 4 field and the MISC code in the Relate To Code 6 field. You can only approve or reject the request on this window. All other fields are read-only.

Complete the following steps to process a supplemental pay request:

  1. Open the Actions Approval Supplemental Pay window by typing HRPAAPSP in the Search field and pressing Enter.
  2. The window opens in Search mode, so you can use the selection criteria fields and select Apply Search to generate a list of actions waiting for approval that match the criteria you typed.
  3. Select the supplemental pay action request from the list of results.

  4. Review the following fields:

  5. Request ID: Display-only field indicating the request identification number. The seed value is common between all PAF forms and is automatically generated from the bsi_seeds data table. If the seed value does not exist, it is created the first time a request is made on any PAF window.
  6. Status Code: Display-only field indicating the status of the request. The application automatically tracks the status codes as the request is processed. The initial status is RQ. When the request is submitted, the status changes to IP. When completed in Workflow, the status changes to CL. If the request is rejected through Workflow the status is RJ. Valid status codes are:
  7. RQ (requested)
  8. IP (in progress)
  9. CL (closed)
  10. CA (canceled)
  11. RJ (rejected)
  12. Employee ID: The ID of the employee who is to receive supplemental pay.
  13. Reason Code: The user-defined code indicating the reason for this action. You define reason codes on the HR Non-Entity Specific Codes (HRTBHR) window with code ID of PAF_SP_REASON_CD.
  14. Effective Date: The date this change is scheduled to occur if it is approved. You may set a default for this field using the HRPA/SRDATES common code. Refer to the Common Codes guide, posted on the Support Portal, for more information.
  15. Comments: Type a description of your response to this request.

  16. The Current section of the CDH panel is read-only and shows the current employee information as on the date of the request. Review the following fields in the Current section:

    • Current CDH: Shows the employee PCN title for this assignment.
    • Current Expressed As: Shows how the current payment amount is expressed. For example, Per Period, Annual, Bi-Weekly, Weekly, Monthly or Semi-Monthly.
    • Current Percent: Shows the current payment amount as a percentage of the salary.
    • Current Amount: Shows the dollar amount of this supplemental payment.
  17. The Proposed section of the CDH panel shows the requested changes to the employee information. Review the following fields in the Proposed section:
    • Proposed CDH: The CDH number of the employee.
    • Proposed Expressed As: How the payment amount is expressed. For example, Per Period, Annual, Bi-Weekly, Weekly, Monthly or Semi-Monthly.
    • Proposed Percent: The proposed supplemental payment as a percentage of salary.
    • Proposed Amount: The proposed supplemental payment as a dollar amount.

  18. Select Approve or Reject.

    Results:

    • When you approve the supplemental pay request, the employee information is updated on the CDH Assignments (HRPYCA) window.
    • When you reject the supplemental pay request, the employee who submitted the request is notified and the action is not performed.

Related Information: